Facility/Janitorial Data Analyst
Salary is $70,000 - $90,000 depending on experience
Must have industry experience
JOB SUMMARY
We are seeking a skilled and detail-oriented Bid Analyst to join our dynamic team in the janitorial and facility management services industry. As a Bid Analyst, you will play a crucial role in assessing project requirements, estimating costs, and ensuring accurate and competitive bids for a wide range of janitorial and facility management projects.
In this role, you will collaborate closely with our EVP of Business Development, CFO, sales team, department executives, and clients to understand project specifications and develop comprehensive and detailed cost estimates. Your ability to analyze project requirements, conduct site visits, and gather relevant data will be vital in preparing accurate estimates that align with client expectations and industry standards. Understanding of advanced operational practices and capabilities in cleaning and facility management are also required.
Remote work is not available. This position works out of the Orlando, FL office 5 days per week.
DUTIES AND RESPONSIBILITIES
Roles and responsibilities are not limited to the below. However, they indicate the types of activities usually performed by the Bid Analyst.
- Project Assessment: Evaluate project requirements, including scope, specifications, labor requirements, and client expectations, to accurately assess the resources, labor, and materials needed for successful project execution.
- Cost Estimation: Utilize your expertise in janitorial and facility management services to determine accurate costs for labor, materials, equipment, and any additional expenses required for project completion. Apply industry standards, market trends, and historical data to develop competitive and profitable bids. Responsible for reviews of estimates and proposals with appropriate leadership teams prior to submission of the proposal. Responsible for the accuracy of all bids.
- Site Visits and Data Collection: Conduct on-site visits to assess project conditions, identify potential challenges or opportunities, and gather essential information for estimating purposes. Collaborate with department executives, sales teams, and clients to ensure a thorough understanding of project requirements. Will include out of state travel.
- Bid Preparation: Work with the Proposal Writer and sales team to prepare comprehensive and detailed bids that outline the scope of work, project timeline, pricing breakdown, and any relevant terms and conditions. Ensure that bids are accurate, competitive, and aligned with client expectations and company profitability goals. Work with the Proposal Writer to update and maintain bid calendar.
- Collaboration and Communication: Collaborate effectively with cross-functional teams, including sales, departments, and operations, to gather necessary information and ensure alignment throughout the estimation process. Communicate with clients, suppliers, and subcontractors to clarify project details and negotiate pricing when necessary. Travel to the job site during the transition period and thereafter to perform an onsite evaluation of the facility and equipment per the scope of work.
- Estimation Documentation: Maintain accurate and organized documentation of all estimations, including project details, cost breakdowns, assumptions, and any supporting information. Update and revise estimates as needed based on changes in project scope or requirements. Track and execute annual CPI or market adjustments with the Accounting and Sale Teams.
- Market Research: Stay updated on industry trends, market rates, and new technologies or methodologies related to janitorial and facility management services. Apply this knowledge to enhance estimating processes, improve cost-effectiveness, and identify competitive advantages.
QUALIFICATIONS AND KNOWLEDGE
- Proven experience as a Bid Analyst in the janitorial and facility management services industry showing the ability to price jobs.
- Strong understanding of janitorial services, facility management practices, and associated cost elements.
- Excellent analytical and mathematical skills with the ability to interpret and analyze project specifications and data.
- Proficiency in using estimating software and tools to generate accurate cost estimates, including Excel, WinTeam, and more.
- Exceptional attention to detail, organizational skills, and ability to handle multiple projects simultaneously.
- Excellent verbal and written communication skills to interact effectively with clients, team members, and stakeholders.
- Strong negotiation skills to secure competitive pricing from suppliers and subcontractors.
- Familiarity with relevant regulations, codes, and industry standards.
- Ability to work independently, make informed decisions, and meet deadlines.
- Bachelor’s degree in a related field.
Join our team and contribute to the success of our janitorial and facility management services company by providing accurate and competitive estimates. Your expertise and attention to detail will play a critical role in securing new projects, fostering client relationships, and driving business growth.
WORK ENVIRONMENT
This job operates in a professional office environment as well as in the field. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.
With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.
Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut, Florida, Georgia, Rhode Island, and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.
Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants,visitors and our clients property.
We look for employees who will:
- Strive for professional excellence in the performance of their jobs
- Understand and support the company's direction
- Provide superior service to our customers and employees
- Be flexible, innovative, and responsible to change
- Manage human and financial resources wisely
- Be a team player, helping others to succeed
- Encourage open communication throughout the company
- Treat all individuals with dignity and respect
- Have pride in and sell Owens Realty Services to others
- Be energetic and excited about their field of work and of others around them
- Be able to go above and beyond what is expected of them
- Be involved and enveloped in the entire business of our company
Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
