Description:
Engineering:
- Assist in the administration of the preventive maintenance program for vacation homes
- Assist Chief Engineer with scheduling staff (using a mix of in-house employees and temps) always ensuring scheduled shifts are within approved budgeted levels.
- Review and maintain all Engineering staff daily attendance and payroll, reviewing time cards, missing punches, overtime, PTO,
- Ensures safekeeping of appliance and equipment warranty records and operating manuals in appropriate storage.
- Log maintenance requests from other departments
- Assist in the monitoring and maintaining of parts in inventory by ordering necessary parts, supplies, and shop materials.
- Aid in the administration of the Engineering Department with purchase orders, inventory, filing, documentation, internal and external guest requests, and dispatching and technical support.
- Develop and lead inventory control procedures and maintain accountability for inventory control accuracy.
- Lead monthly inventory counts for all inventory locations
- Provide resolution for monthly inventory discrepancies.
- Act as the main custodian for inventory parts, monitor and audit inventory transactions by ensuring they are always logged and properly tracked on work orders.
Housekeeping:
- Run sold room reports, verify room status, determine discrepant rooms, prioritize room cleaning, and update status of departing guest rooms.
- Assist Housekeeping management in managing daily activities.
- Act as a liaison to coordinate the efforts of Housekeeping, Engineering, Front Office, and Laundry.
- Document and resolve issues with discrepant rooms with the Front Desk.
- Ensure that vacant dirty rooms are cleaned by the necessary time.
- Complete required Housekeeping paperwork.
- Coordinates activities of office to include, but not limited to filing, preparation of documents, record retention, duplication, faxing, mail distribution, and ordering of supplies.
- Performs scheduling and monitoring of time/payroll reports.
Requirements:
Must be bi-lingual (Spanish)
Strong technical skills in Word, Excel, Outlook along with good internet navigational skills.
Excel skills are required
- Excellent organizational skills.
- Excellent interpersonal skills.
- Superior oral/written communication skills; ability to interact successfully with all levels of staff members.